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FLATHEAD QUILT GUILD 
2024 QUILT SHOW AND REGISTRATION PROTOCOLS

 

Thank you for the support of the 2024 Quilt Show!  It is important that you review these procedures to be sure you don’t miss any important dates. We can’t wait to see what you have been creating this year! Registration link will be at the bottom of this page, available June 1 to August 5.


Current members, as of the March 2024 guild meeting, are eligible to both enter items in our annual Fall Quilt Show and sell quilts and items in the Boutique at the show. Anyone who pays FQG dues after the March meeting may enter items in the Fall Show but may not sell quilts or items in the Boutique.


Members entering a quilt(s) are asked to sell at least $30.00 worth of Raffle Tickets for the 2024 Raffle Quilt.


Members entering a quilt(s) are asked to volunteer at the quilt show (hostess, raffle sales or admissions table) for a 2 hour period.  Sign up at a Guild meeting. Members can work with the Quilt Show Chair or co-Chair if this is a hardship.  Other options to fulfill this requirement are available. We will also sell raffle tickets at the Outdoor Eureka Quilt Show on August 3, 2024. We always need help. Call Carol Bean at 408-315-4419 with questions.  It is helpful and very appreciated if any and all members entering quilts in the Quilt Show help with Thursday set-up and/or Saturday take down.


Members can enter quilts if they are the Maker, the Quilter, OR are the Owner of the quilt. Quilts may only be entered in the Quilt Show one time.


All quilts displayed and entered in the Quilt Show must be finished.  If for some reason you are not able to finish your quilt, please notify Carol Bean at 408-315-4419 as soon as possible so that our lay-out and set-up stays very professional and appealing. We don’t want blank spaces! 


Please enter your quilt in the category you think represents it best. Please review the categories and the respective definitions in the newsletter or on the website. Ask if you have questions about the categories. We do check the quilt perimeters!


This year we are adding a Special Exhibit to highlight the Educational aspect of our guild and show the FACES quilts made at this year’s Merrie Ford Winter Seminar.  To help track these quilts and capture the “stories” behind these personalities, we have added a SPECIAL EXHIBIT category at the beginning of the registration categories. THIS WILL BE A NON-VOTING CATEGORY. 


We hope to get broad participation from the guild membership again this year, especially newer members. There is a question on the registration asking if this is your first year entering a quilt in the show.  We will be having a drawing at the October meeting and awarding a prize to one of our first-time entrants.


Last year our building was near capacity with quilts!  We are not placing a limit on the number of quilts an individual can enter, unless we just can’t fit all our entries in the space available.  If that happens, we might ask those with more than five entries to prioritize their quilts.


Non-members may enter quilts and they will be accepted based on space availability. There is a $50 fee for the 1st quilt accepted, and $10 for any additional quilt submitted and accepted. The fee would be due at the fairgrounds when the quilts are delivered for set-up on Thursday September 19, 2024.


The Junior Quilter category is the exception to this rule and does not require a Guild membership or entry fee.
Registration DEADLINE is August 5, 2024 utilizing the on-line form.  Assisted registration is available by contacting one of the registration team members.  


Quilt Stories are really enjoyed by the viewing public. Note that you must complete the Quilt Story as part of your quilt registration. You can compose and edit them ahead of time and cut and paste them into the form to save time and typos. 


Quilts need to be delivered to the Northwest Montana Fairgrounds, EXPO Building for show set-up between 10 am and 2 pm of Thursday September 19, 2024. 


If you have numerous quilts, please bring the name / category of each quilt - a copy of the registration confirmation email works well, but to save time at registration, please don’t pin them to your quilt. When you check in, we will need to match each quilt to its name and category and place them in clear plastic bags. No pool noodles, please!


Quilts will need to be picked up with correct identification (phone or email copy of registration confirmation) on Saturday, September 21, 2024 at approximately 5 pm. Quilts will be released from the Show after all quilts are taken down, bagged and sorted. The only exception will be sold quilts which will be released first, at the close of the show, to the buyer with proof of purchase from the Boutique.


Anyone registering and entering a quilt(s) in the show acknowledges the Hold Harmless Agreement. They are referred to as the submitter in this agreement. The submitter agrees to abide by all conditions stated on the 2024 Quilt Show Information & Procedures sheet. The submitter also agrees to permit the Flathead Quilters’ Guild (FGQ) to display the entry at the Northwest Montana Fairgrounds September 20th, and 21st, 2024. The submitter grants FQG the right to photograph this entry(s) for FQG files, publicity and/or promotion purposes, which may include print, website, Facebook posts or video. The submitter understands care will be taken to protect their entry(s) and understands that no responsibility for loss or damage to their entry(s) will be assumed by FQG or the Northwest Montana Fairgrounds.


All quilt sales go through the Boutique.  Members will be charged 15% commission. Please plan accordingly when you price your quilt.  If you have a quilt for sale in the Show, you must obtain a boutique consignment number.  Please watch the newsletter and website for more boutique announcements. 
Thank you for registering quilts for the 2024 show! We look forward to seeing you and your quilts at the show! 


The Registration Team:
Deb Starling, Salena Beckwith,

& Cathy Calloway
 

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