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2023 Quilt Show Registration Information & Protocols

Registration for the show Closed Aug 15

Current members as of the March guild meeting are eligible to both enter items in our annual Fall Quilt Show and sell quilts and items in the Boutique at the show. Anyone who pays FQG dues after the March meeting may enter items in the Fall Show but may not sell quilts or items in the Boutique.

Members entering a quilt(s) are asked to sell at least $30.00 worth of Raffle Tickets for the 2023 Raffle Quilt.

Members entering a quilt(s) are asked to volunteer at the quilt show (hostess, raffle sales or admissions table) for a 2 hour period. Members can work with the Quilt Show Chair or co-Chair if this is a hardship.  Other options to fulfill this requirement are available. We will also sell raffle tickets at the Outdoor Eureka Quilt Show on August 5 2023. We always need help. Call Deanna Bennett at 406 270-2603 with questions.

It is helpful and very appreciated if any and all members entering quilts in the Quilt Show help with set-up and/or take down.

Members can enter quilts if they are the Maker, the Quilter, OR are the Owner of the quilt. Quilts may only be entered in the Quilt Show one time.

All quilts displayed and entered in the Quilt Show must be finished.  If for some reason you are not able to finish your quilt, please notify Deanna Bennett at 406 270-2603 as soon as possible so that our lay-out and set-up stays very professional and appealing. We don’t want blank spaces! 

Please enter your quilt in the category you think represents it best. Please review the categories and the respective definitions in the newsletter or on the website. We do check the quilt perimeters!

We hope to have a great response to this year’s show. We are really hoping to get broad participation from the guild membership, especially newer members. There is a question on the registration asking if this is your first year entering the show.  We will be having a drawing at the October meeting and awarding a prize to one of our first-time entrants.

We are not placing a limit on the number of quilts an individual can enter, unless we run out of space in the facility. If that happens, we might ask those with more than five entries to prioritize their quilts.

Non-members may enter quilts and they will be accepted based on space availability. There is a $50 fee for the 1st quilt accepted, and $10 for any additional quilt submitted and accepted. The fee would be due at the fairgrounds when the quilts are delivered for set-up on Thursday September 15, 2023.

The Junior Quilter category is the exception to this rule and does not require a Guild membership or entry fee


Registration DEADLINE is August 15, 2023 utilizing the on-line form.  Assisted registration is available at FQG meetings by contacting one of the registration team members.  Early registration(s) are always appreciated!

Quilt Stories are really enjoyed by the viewing public. Note that you must complete the Quilt Story as part of your quilt registration. You can compose and edit them ahead of time and cut and paste them into the form to save time.

Quilts need to be delivered to the Northwest Montana Fairgrounds, EXPO Building for show set-up between 10 am and 2 pm of Thursday September 14, 2023. If you have numerous quilts, please bring the name / category of each quilt -  a copy of the registration confirmation email would work well. When you check in, we will need to match each quilt to its name and category.

Quilts will need to be picked up with correct identification (phone or email copy of registration confirmation) on Saturday, September 16, 2023 at approximately 5 pm. Quilts will be released from the Show after all quilts are taken down, bagged and sorted.

Anyone registering and entering a quilt(s) in the show acknowledges the Hold Harmless Agreement. They are referred to as the submitter in this agreement. The submitter agrees to abide by all conditions stated on the 2023 Quilt Show Information & Procedures sheet. The submitter also agrees to permit the Flathead Quilters’ Guild (FGQ) to display the entry at the Northwest Montana Fairgrounds September 156th, and 16th, 2023. The submitter grants FQG the right to photograph this entry(s) for FQG files, publicity and/or promotion purposes, which may include print, website, Facebook posts or video. The submitter understands care will be taken to protect their entry(s) and understands that no responsibility for loss or damage to their entry(s) will be assumed by FQG or the Northwest Montana Fairgrounds.

All quilt sales go through the Boutique.  Members will be charged 15% commission. Please plan accordingly when you price your quilt.  If you have a quilt for sale in the Show, you must obtain a boutique consignment number.  Please watch the newsletter and website for more boutique announcements.

Thank you for registering quilts for the 2023 show! We look forward to seeing you at the show!

The Registration Team:

      Deb Starling       

      Salena Beckwith

      Cathy Calloway                

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